Data Backup and Recovery: Remotely store additional copies of data in a cloud-based server to prevent accidental deletion or erasure from human error.Multimedia Archiving: Store video, audio, and image files within your archive.Data Storage Management: Optimize how full-text files are stored within the archive to prevent using unnecessary storage space.Data Retention Management: Once a file has been archived, ensure the data remains unchanged and in optimal condition for retrieval.Data Deduplication: Automatically delete duplicate copies of documents which are otherwise redundant in order to free up additional storage space.Version Control (“versioning”): Use tamper-proof access control and user permissions to keep documents from being edited or changed compare side-by-side or reference who made what changes to which version and when.File Archiving: Store digital files within a virtual archive, organized according to date, author, client, and other specific details included in the metadata.Document Management: Digitally receive, maintain, and archive internal and external document files.However, archiving solutions are designed for cloud-based, server-level archiving of company documents, particularly those sent or received via email. In fact, several laws and regulations require businesses to hold on to bank statements, payroll records, and tax documents for years.Īrchiving systems work well with document and records management software, as they all retain business-related materials for long-term storage and retrieval. Now, a growing aspect is the preservation of all digital documents produced or received by a business. One of the initial purposes of archive software was to provide long-term, secure storage for company emails. Primarily cloud-based, archiving systems provide digital storage of all types of business data. Archiving software, sometimes referred to as enterprise information archiving (EIA) or file archiving, stores a company’s new and existing data, such as internal documents or external email exchanges.
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